Clock  Records

 

This function is used to display the details of Time and Attendance transactions.  

There are three tabs:

Depending on the tab, filters are available to limit report output to a specific Device ID, Division, Customer, Location, Employee, and Date range.

Important Note

Punch transaction times in clock records reflect the time setting on the data collection device(s).  These devices may lose minutes over time and should be refreshed periodically by the Company Administrator using the function in the Global – Polling Settings menu.

 

Transactions Tab

Transactions are paired punches where every "in" punch has a corresponding "out" punch. Transactions may be filtered by Division, Customer, Location and Employee, selected from the related drop-down boxes.  

 

The default Date from is the current date starting at 00:00.

 

The default Date to is the ”current date + 1”.

 

To change the date, click  to display a calendar with which to make your selection.

Click  to go back one month

Click  to go back three months

Click to go forward one month

Click to go forward three months

 

To change the time, click to display a list of hours and click on your selection.

 

Note

Transactions are stored in the Vision database.  If the date range specified for the transactions occurred in a week that is archived in Vision, they are not available to Val Link and are not displayable.

 

Click after making your filter selections. The system will display the paired transactions for the selected date range.

 

 

 

Clock Records Tab

 

This tab displays employee punches and the shift-related activity associated with them, for the specified Division, Customer, Location, Employee, Device, and Date/Time range. Parameters for date range are as described previously for the Transactions tab, except that Clock records are stored in Val Link (not Vision) and are available for any date range.

After making your selections, click to display related clock records.  

Web Clock Note

Clock Records displays the IP address of the Web Clock from which the punch originated.  Note that the “wc” prefix to the IP address identifies the source of the punch as a Web Clock.

 

 

The data is color coded to reflect the Punch Action of each employee:

Note

Additional Punch Actions may be available, depending on the Company Administrator’s Punch Action Configuration settings and the enabling of Work Code Mode in Device Management.

Color

Punch Action

Med Blue

 

blue

yellow

 

green

 

red

 

Exceptions Tab

 

The Exceptions tab displays any exceptions (rule violations and ”oddities”) for employee punches and the shift-related activity associated with them, for the specified Division, Customer, Location, Employee, and Date/Time range. Parameters for date range and page layout are as described previously for the Transactions tab.

Data records (if any) for the default selections are automatically displayed when accessing the tab.

 

 

 

Transaction Exceptions displays unpaired punches; e.g.,  where a valid "in" punch has no corresponding "out" punch (see Replay Punches).

 

 

Datalog Exceptions displays punches that cannot be matched to a particular employee template (see Link Templates).

Page Layout

In all tabs, you can change the position of columns on the page as well as the sort sequence of data within a column.

 

Move Column

To move a column, place your cursor over the top of the column heading.  

The ”move” symbol is displayed.  

 

Drag (left-click and hold the mouse button) the column to the desired location, indicated by the arrows, and release the mouse button.

Sort Column

To sort data in a column, place your cursor over the top of the column heading.  

 

When the ”sort” symbol is displayed, left-click the mouse button.

 

indicates ascending sort sequence.

 

indicates descending sort sequence.